Why You Need to Throw Away Your Fax Machine
If you are still sending and receiving faxes the ‘old fashioned way’, using a dedicated machine over an analog phone line – stop! There is an easier way to send/receive faxes, one that will not only help you be more productive, but unchain you from your office as well. With Web Faxing your faxes are sent and received over the internet.
No More Dedicated Machines – Use the Internet Instead
Companies are switching to Web Faxing now more than ever. Why be tied to your office? Send and receive faxes from anywhere you have internet. Most VoIP PBX providers offer a Web portal for their customers to send faxes and you can have your incoming faxes emailed to you in.PDF format so you can read them on your smartphone or your computer no matter where you are.
How it Works
To send a fax, simply use your browser to access your VoIP hosted PBX web portal given to you by your service provider, choose the file you want to fax, input the fax number, and click ‘send’. Most providers will send you a verificiation email to let you know that the transmission was a success.
When you receive a fax, it is routed by your service provider to the email address that you specify on your account. This can be a shared company email address or an individual’s email address – it’s up to you. Then you can save your emails to read later or print them out and delete them.
With Web Fax you get all the same features you would with a normal fax machine, including a real local or toll-free fax number. When sending a fax, the machine on the other side, whether online or standard, can’t tell the difference.
How to Switch
Switching to Web Fax is easy. Your provider should be able to ‘port’ your number for you. Once your number is ported, your faxes will simply stop going to your dedicated machine and come to you via email instead.
Here the Top 10 Reasons Why Companies are Making the Switch:
You’re Never Tied to your office
Send and receive faxes from your computer anywhere there is an internet connection – even from your PDA or Smartphone.
Lower Total Cost of Ownership
Eliminate any equipment maintenance fees as well as ink/toner, and paper costs. And any SPAM faxes can be deleted instead of them going directly to your fax machine where they are automatically printed. Furthermore, you can save even more money by cancelling your dedicated phone line.
Professional and Reliable
No more ‘Load Paper’ messages or ‘Toner Low’ messages.
Web Faxing is Green
With internet fax, you only print what you really need printed. No more wasted paper from junk faxes and you can easily keep a digital archive of all transmissions you want to save. According to GreenFax, government research has shown that fax machines consume 200 billion pages of paper each year in the United States alone. If just five percent of this were done paperless, it could save up to 1 million trees a year.
No More Busy Signals
If your company has one dedicated fax number, then you know how frustrating it can be when your callers get a busy signal. With Web Fax you can have multiple faxes sent to you simultaneously without ever worrying about faxes getting lost, not going through or having to purchase a second line.
Mobile Text Alerts
Always on the go, but you still can’t bear to leave your office because you need to know when that all-important fax will come in? With most VoIP providers, you can you can choose to get an alert you through email or text message telling you that you have received a new fax.
Keep Your Current Number When You Make the Switch
When you switch to a Web Fax service your provider will ‘port’ your number for you. That way, you’ll never have to update your clients on what your new fax number is and you’ll never miss a fax.
Do you have a large list of contacts you want to send one fax to? With Web Fax you can send the same fax to multiple fax numbers simultaneously with just a few key clicks of your mouse.
No Special Software to Download
When signing up for these services, you’ll never need to buy or download any kind of software. All the software is cloud based and can be used anywhere you have access to an internet connection and a browser.
Encrypted for Security
With any fax to email service, the faxes you send out are encrypted. Each service has its own unique security features, but they’re all designed to for one thing: To make sure your faxes go through to the sender without any risk of them being read by another party.